We may also collect, and our third party providers of advertisements and content may collect, information about where you are on the internet (eg the URL you came from, IP address, domain types like .lk and .com), your browser type, the country and telephone area code where your computer is located, the pages of our website that were viewed during your visit, the advertisements you clicked on, and any search terms that you entered on our website ("User Information"). We may collect this information even if you do not register with us.
You should be aware that this site is being monitored and may capture information about your visit that will help us improve the quality of our service. We confirm that any Personal Information which you provide to us (or which is available on public registers) and any User Information from which we can identify you, is held in accordance with the registration we have with the Data Commissioner's Office.
We use your information only for the following purposes.
• For statistical or survey purposes to improve this Website and its services to you
• To serve website content and advertisements to you
• To administer this website
• If you consent, to notify you of products or special offers that may be of interest to you.
You agree that you do not object to us contacting you for any of the above purposes whether by telephone, e-mail or in writing and you confirm that you do not and will not consider any of the above as being a breach of any of your rights.
When you create an account
When you create an account online you will be given the option to receive information from us by post, e-mail or telephone, about products, promotions or special offers which we feel may be of interest to you.
1. CREATE ACCOUNT
- You can simply create your account by using your email and password.
- SSO - Alternatively you can choose to use Facebook or Google Login. In this case a person signs up for the app using Facebook/Google Login, an account is created for them, and the authentication step is taken care of by Facebook or Google.
- Login via Google account
We are using your google account name, email and profile image to create your account. Once you create an account we are just matching your email with a linked google account. Your google profile related information only used for your authentication. Any time you can delete this collected data by sending email to [email protected]
- Login via Facebook account
We are supporting you to connect your facebook account with jacktree profile only for authentication purposes. We collect your email and name and profile image to create your jacktree membership.
- Login via Google account
2. DATA YOU CHOOSE TO SHARE WITH US
Name, mailing address, email address, telephone number, date of birth, and gender.
Organisation/employer/educational institution, curriculum vitae (resumé), qualifications, references.
Your preferences, interests and location
We may keep a record of what you have told us about how you like to be contacted (e.g. by emails only) and what you would like to receive (e.g. information about our conferences, courses or publications). Sometimes we collect information about topics that interest you (e.g. tuberculosis or tobacco control), and your location, so we can contact you about topics that are relevant to you.
We may also collect and record (process) any other relevant information you share with us about yourself, including your affiliations with related organisations or your employer. Particularly for employment and membership services, we record any relevant affiliations you may have.
2.2. Data we collect automatically
2.3. Data we collect from third parties and partners
When we receive personal data from another company or partner, we will ensure that your personal data was collected legally.
2.4. If you are under 16
If you are aged under 16, you must get your parent/guardian’s permission before you provide any personal data to us.
3. HOW DO WE USE YOUR PERSONAL DATA?
Jacktree uses the personal data we collect for a number of purposes, including but not limited to:
- make and manage payments
- manage our relationship and communicate with you
- respond to requests, complaints or queries
- verify your membership
- manage our courses, events and conferences
- conduct surveys, analysis and market research
- send you correspondence and communicate with you
- communicate with regulators, legislators and partners
- administer our websites and to troubleshoot and run data analysis
- generate reports on our work, services and events
- monitor website use for visitor location, website traffic and personal data
- process your application for a job
- ensure we fulfil your employment contract
- meet our legal obligations, for instance to perform contracts between you and us, or our obligations to
- regulators, government and/or law enforcement bodies
- establish, defend or enforce legal claims.
3.1. HOW WE WILL CONTACT YOU:
We may use your personal data to send you information about the work of Jacktree, and about our products and services, such as our ads updates, membership and news. This might be by email, telephone, or post, but only with your express consent.
To enable us to personalise our communications in line with your interests, we may use some profiling in order to make a service more suitable, effective, and beneficial to you. This profiling is in line with the data we say that we collect from you, as laid out in section 2 of this policy (What personal data do we collect?).
4. WHOM DO WE SHARE YOUR PERSONAL DATA WITH?
Jacktree will not sell or share your personal data with any third party, and you will not receive marketing from any other companies or organisations as a result of giving us your details, unless you expressly give permission. In addition, we will not sell any information about your web browsing activity.
5. WHAT ARE YOUR DATA PROTECTION RIGHTS?
You are under no obligation to provide us with your personal data. However, if you wish to benefit from a service, sign a contract with Jacktree, or use our websites, there is some information that you will need to provide.
If you do not submit such information or let us access it, this may prevent us from being able to provide you with products and services, or otherwise interact with you.
We will tell where such information is required before we collect it. You have the following rights in relation to your personal data:
Access: The right to request access to and have a copy of your personal data and to find out how your data is being used and how we obtained your personal data
Modification: You can ask us to update or change the data we have about you
Rectification: You can have any inaccuracies in your personal data corrected. This includes the completion, updating or deletion of personal data that is inaccurate or which is out of date
Erasure (“right to be forgotten”): You can ask us to delete all your personal data in certain circumstances via email [email protected] (e.g. if the data is no longer necessary for the purposes for which it was collected,if you need to delete everything from our database)
Objection: You can object to us processing your personal data in certain circumstances
Objection to marketing: Please see section 3 (How do we use your personal data?) for information about how to opt-out of direct marketing communications
Portability: You can ask us to transfer your personal data electronically to you or another organisation in certain circumstances
Restriction: You can ask us, subject to some verifications, to restrict the processing of your personal data if you think, inter alia, your personal data is not accurate or no longer needs to be processed by us for some specific purposes
Withdrawal of consent: Where we rely on your consent to process your personal data, you can withdraw consent at any time
6. SPECIFY THE USE OF YOUR PERSONAL DATA UPON YOUR DEATH:
When Jacktree becomes aware of the death of a person, their personal data will be deleted. You have the right to complain to the relevant supervisory authority or court.
7. HOW DO WE ENSURE YOUR PERSONAL DATA IS SAFE?
Jacktree works hard to ensure our physical and technical systems are secure. We take careful precautions to protect all personal data on our database, including using encryption and monitoring access to our secure networks and systems.
We also take care to ensure we have secure systems for processing your payment information, such as your credit card or debit card details. Despite our best efforts to protect your personal data electronically, we cannot guarantee the security of information sent over the internet. Jacktree cannot accept liability for information that is illegally intercepted or changed after it has been sent.
8. HOW LONG IS YOUR PERSONAL DATA RETAINED?
Whenever we collect or process your personal data, we will only keep information about you for as long as we need to fulfil the purposes for which we are processing your personal data. Your personal data is retained for the duration of your relationship with Jacktree . Beyond that, we will only keep your data if permitted by the data protection laws of the country where your personal data is processed. At the end of that retention period, your data will either be deleted or anonymised.
9.1. What is a cookie?
Cookies are small text files which are downloaded to and stored on your device when you visit a website. They are widely used by website owners and let websites recognise your device, so that the sites can work more effectively. They also gather information about how you use the site. On its own, a cookie cannot be used to identify you.
9.2. What cookies do we use and why?
10. JACKTREE USES THE FOLLOWING TYPES OF COOKIES:
these cookies attach to your browser when you visit a website, but they are deleted when you leave the site. A session cookie does not collect any information from your computer.
these remain on your computer even when you have closed the browser. They remember your login details and password so you do not have to type them in every time you use one of our websites.
these cookies allow us to measure and track the visitors to our websites, to see how people use our websites. This helps us to improve our websites and make sure people can finding the information they are looking for.We also track which websites people arrive from, so that we can understand how people find Jacktree’s websites.
Third party cookies:
We use some third party services or software on our website. If you go to a page on our website that contains this embedded content you may be sent cookies from these websites, for example YouTube videos, Google, Addthis.com, Facebook and Twitter. We do not control the setting of these cookies.
You should check the third party website for more information about their cookies and how to manage them.
In the event that you do not wish to be contacted for such purposes, ensure that you tick the appropriate box as you go through the registration process.
You may unsubscribe from our contact list at any time by replying to a promotional e-mail with the word "unsubscribe" in the subject line, by e-mailing us at [email protected].
We require all third parties to treat your personal information as fully confidential and to fully comply with all applicable Sri Lankan Data Protection and consumer legislation from time to time in place.
v21-1 by 2021-08-01